Veterinary Diagnostics

We type submission forms in again at accessioning.

VetSci, in production since 2022 at University of Wisconsin Veterinary Care’s hospital laboratory, runs accessioning through reporting. Your first step is a thirty-minute conversation with an expert.

Submission forms are often typed in again at accessioning, field by field, before the case exists. FormSense reads each form, creates or links the records it names, and a person reviews every field before it reaches your LIMS. Start with two of your own submission forms.

THEN · SUBMISSIONS RETYPED Five students in white coats crowd a dark bench covered with rows of small paper cups and milk bottles; one writes on a pad, another reads, and a textbook lies open at the front.
Digitally rendered from the archive photograph: Same bench, same crowd of students; barcoded sample tubes in racks, a tablet and a label printer replace the paper cups, the pad and the textbook. NOW · REVIEWED INTAKENOW · DIGITALLY RENDERED
Fig. 1 Samples arriving at the bench in the milk laboratory of the veterinary school at Iowa State College, 1942.
THEN · 1942 · Library of Congress · NOW · digitally renderedTHEN · 1942 · Delano, Jack, 1914-1997 · Library of Congress · Library of Congress, Prints & Photographs Division, FSA/OWI Black-and-White Negatives · no known restrictions NOW · digitally rendered from the archive photograph above (Gemini 3 Pro Image, 2026-09-26): the room geometry, the camera and the people's positions are the photograph; everything else is generated. Not a photograph.

01The difficulty

The form is typed in again before the case exists

Specimens arrive from clinics, farms, and field veterinarians, each with a submission form written by whoever sent them. At the accessioning desk, what the submitter already wrote is typed in again before the case exists.

FormSense reads the form instead, and a person at the desk reviews every field before it reaches your LIMS. It is available now.

The FormSense Review Workbench inside a model-driven app: a worksheet page record with its header fields, an Approve Page control showing no approval blockers, and three panes side by side. They show the scanned page, a grid with one row per worksheet line, and a source-evidence pane. Identifiers replaced; data synthetic.
Fig. 2 The FormSense Review Workbench puts the scanned form and each value side by side, so a person reviews every field. SCREENSHOT · FormSense demonstration environment · masked 2026-09-05 · every visible value is synthetic

02Where it occurs

At the accessioning desk, where one form opens a case

One submission form has to resolve several linked records at once.

  • The submitter and the owner.
  • The patient or herd, and its species.
  • The tests requested.
  • The veterinarian, the party to bill, and the people who receive the report.

03Why it matters

The accession is where the case begins

Request items and tests are generated from the accession, results are captured against them, and the report goes back to the submitter the form named.

04Before changing it

List what each form has to resolve

List the submission forms you receive, and every record each one has to create or link. Decide which fields must be present before a case is accessioned, and who reviews a field that is missing or unclear. A missing collection date is held for review instead of guessed.

05Approaches

From a process change to a new system

  • Change the process when fields are typed in that no step of the case uses. Enter only what accessioning has to resolve.
  • Use a capability you already have when your laboratory system can already resolve the submitter, the owner, and the patient from its own lists.
  • Connect the systems when the details already sit in a system your laboratory can reach. An interface carries them instead of a person.
  • Add a focused tool when forms arrive on paper and will keep arriving on paper. FormSense reads the form and holds what it cannot read, and the person who typed the forms reviews the exceptions.
  • Replace a system only when your laboratory system cannot hold the accession and the records it links.

06Tools and services

What fits, and when

delivered example
work delivered for an existing client and described on the Evidence page.
available approach
a product, module or service SynapticSci offers today.
scope to assess
something to establish with your laboratory in the Understand phase, before any tool is chosen.
  • available approach FormSense Fits when submission forms arrive on paper and will keep arriving on paper. The practices named on your forms stay your submitters, and we do not use them as sales leads. Explore FormSense
  • delivered example VetSci Fits when the laboratory needs a record system shaped to accessioning. Delivered for University of Wisconsin Veterinary Care, where VetSci runs the veterinary hospital laboratory. Explore VetSci
  • scope to assess Existing laboratory systems Fits when you keep the laboratory system you run and change how intake reaches it. Integrations and connectors
  • scope to assess Workflow assessment Fits when it is not yet clear which records each form has to resolve. The Understand phase

08Getting started

Pick the size of work your intake needs

Start with the part of the workflow that needs attention. The work comes in three sizes.

  • An assessment finds which records each form has to resolve and which fields must be held for review. That is our Understand phase, an on-site analysis at a fixed scope and price.
  • A focused intervention changes one point of intake, with a process change, an interface, or FormSense on your submission forms.
  • A broader change adds software, implementation, data migration, and the ongoing services you choose.

We give a price once the work is sized to your records, interfaces, and users.

See pricing · Discuss the workflow

Talk with an expert